Services

Service Charter

Engaging Our Services

We welcome you as a new or returning client and encourage you to regularly check this page for changes.

The contents within this page are subject to refinement to better assist you as the Client and to streamline our potential and existing communication pathways.
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Terms Of Engagement

As with all forms of professional service there are a number of acceptable ways to conduct business that best suit the needs of the Client and that protect the interests and well-being of the Consultant undertaking work for the client.

There are five mains areas which generally follow a chronological order in most Consultations to engage the services of Alexander Hayes & Associates Pty. Ltd.;

1. First Consultation - A preliminary one hour consultation for new clients is complimentary and FREE of charge.  All further contact is considered and deemed as ’service’ -  rendered as half-day ( 4 hours ) or full day rates ( 8 hours +) with exceptions only by negotiated Contractual Agreement.
   * Premium on-demand consultation request will only be considered for existing clients above and beyond existing contractual understandings and will be costed at 2.5 times the standard base rate of $110 incl. GST per hour ; not exceeding 10 hours in one instance.
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2. Service Quote -
3. You are under NO obligation to accept or act upon our Quote for Service however you are obliged to respect the Quote for Service as a private & confidential  document that only you, the potential client has access to. Upon commencement or notification of acceptance of our Service Quote, only then does our Accountant receive notification of your service profile details.
   .* An online Client profile and private web space for conducting project plans, meetings and negotiations will be made available upon commencement and acceptance of the Contractual Agreement.
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4. Contractual Agreement - Every client is provided with a Contractual Agreement notification  which requests and identifies ways of working and  key understandings for future perusal.  An online Client profile and private web space for conducting project plans, meetings and negotiations will be made available upon commencement and acceptance of the Contractual Agreement.
   .* We understand Contractual Agreements to be dynamic working documents subject to change, mediated, and seeking collaborative representation when changes are pursuant by any project stakeholder. Negotiations involving legal representation and/or involving third parties or other are borne by the Client.
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5. Communication & Client Engagement - All correspondence, scheduled meetings, agreements and any other related communication is retained for future reference and project acquittal. Likewise timetabled meetings and locations for such meetings are rendered in a public profile unless otherwise negotiated..
   * An online Client profile and private web space for conducting project plans, meetings and negotiations will be made available upon commencement and acceptance of the Contractual Agreement.
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6. Payment - Payment for any service rendered as Consultant is payable as per the terms noted on the invoice and by direct deposit to a nominated bank account. For Contract Agreements that total above $2,500 AUD an invoice for 50% payment will be presented at the commencement of the contract payable within 30 days of Contract Acceptance.
   . * Late payments are referred  without  notification to a collection agency after 3 months or 90 days whichever is sooner.
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Obligations And Rights

Our service is delivered observant of obligations and rights developed with wide and global reference.

Determining the rate of remuneration with a Client for consultations on services, rendered as part of a project, whether online / offline, is now relatively easier due to the concerted effort by ICT business advisers and networks of Consultants world wide who;

• build awareness of service needs of individuals and collaborative entities
• embrace base line consultation with communication, honesty and consistency as key standards
• provide advice for consultants in an open network

You are entitled to seeking alternate and other quotes to complete your business, however, we reserve the right to ensure protection and privacy of all financial disclosures, matters and intellectual properties divulged in any quote material as pursuant and supplied in my legal jurisdiction of/from Australia both electronically and verbally. All services we conduct are respectful of your rights as a Client for privacy, protection of identity and any other negotiable aspect of intellectual or property rights.

We likewise expect the same in return. .

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Core Principles For Conducting Business

We are part of a vast and accountable network of organizations who employ networked learning, e-business and information communication technologies in a global context.

We operate under the principles of Creative Commons and where applicable all of Alexander Hayes & Associates Pty. Ltd. services and contractual agreements which are noted in this web space/s are subject to the Disclaimer which notes all understanding with respect to all Clients rights and attributed identity.

There are a number of other factors to consider;

1. You are under NO obligation to accept our quote for service.
2. You ARE obliged upon completion of Contractual Agreement to render and serve payment for services commencing immediately and ceasing immediately when contractual obligation has been declared by either party. You, as project client, initiate modes of communication, co-project manage and all project stakeholders are noted in the Contractual Agreement.

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.Associates & Sub Contracting

Alexander Hayes & Associates Pty. Ltd. often engages the services of highly specialized and diversely located organizations and individuals in pursuance of contractual agreement completion. There are a number of factors which you need to consider prior to engaging our services or accepting formally our Quote For Service;

1. We reserve the right to employ sub-contractors to projects which involve diverse or extensive knowledge of web systems, structure code or other where our knowledge or obligation to provide you with the best quality of service is challenged.Upon request, where fair and reasonable access to contractual service requires it, we will ensure you are informed of  any change to normal contracted service provision. Note - We do NOT sub-contract other parties under any conditions to fulfill roles of project Facilitation nor project Management.
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2. You are under NO obligation to employ nor engage the services of any known Associate we recommend nor are under NO obligation to accept our recommendation. All advice is rendered in the spirit of informing your decisions however, your final decision should in in no way be viewed to be complicit of our collective or individual  recommendation.

Indemnity & Insurance

Alexander Hayes & Associates Pty. Ltd. is a registered Australian Company under the Corporations Act 2001 issued by the Australian Securities and Investments Commission.

Alexander Hayes & Associates Pty. Ltd. commenced trading on the 25th July 2008.

Alexander Hayes & Associates Pty. Ltd. has an active Public Indemnity & Public Liability insurance portfolio to the sum of Six-Million-Dollars ( AUD ). .

Consideration

The following certain realities are built into your Quote for Service;

• On Demand - subject to availability and only for existing Clients.
• Half day - morning or afternoon - cost dependent on consultation type,  location, deliverable types; quote will include itemized travel cost, accommodation, meals, fares and other expenses ie. mobile calls ( if applicable ).
• Full day - am / pm - maximum of 10 hours - Quote for Service will be determined and dependent on consultation type & location, travel costs, accommodation costs, meals, fares and other extraordinary expenses ie. mobile calls ( if applicable ).
• Contract - deliverable negotiated with Client ; quote will include travel, accommodation & meal allowance
• Communication - Meetings, Development, Research , Additional Contact including phone enquiries, instant messaging and any number of social networking communication usually reserved as ’social’.

Fresh Air Policy

Contrary to popular belief Consultants (sole trading or propriety company ) cannot live on fresh air and goodwill alone.

A Consultant has a range of responsibilities and outgoings not limited to;

* communication costs - phone, mobile, internet
* travel running costs to and from the client - petrol, flights, bus/train
* engaging the services of sub contractors - invoices, accommodation, expenses
* taxes - personal, company, local & state government
* superannuation - personal /employees
* licenses - vehicle, operations, local & state government
* subscriptions - fees, membership, purchases
* accountancy - BAS, quarterly tax preparations, personal yearly, software
* lease - equipment, office space
* consultation - professional affiliation on-costs
* office - materials, equipment, expendables
* time - to administer all of the above

A Consultant may also have personal costs relating to mortgage, household insurance, bills, school fees, alimony, medical, clothing, food, accommodation, family obligations, vehicle etc.

When engaging the services of a Consultant ensure that you have thoroughly understood the conditions of engagement and that in your communication to secure the services of the Consultant you remain courteous and conduct yourself in a business like manner.

In return you will receive more than your fair share in goodwill, input and more often than not valuable intellectual property.

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